Copy editing is one of the levels of editing in DDLC. Copy edit focuses on detailed review for grammar, spelling, word usage, and punctuation errors. Copy edit also offers suggestions for better presentation of content and ensures that the document adheres to the pertinent standards.
During the review process, editors make the edits or place sticky notes on the document to communicate their edits to the writer. Certain terms / editing lingo or abbreviations are used in the editorial comments, which the writer needs to understand while incorporating the edits.
The following list will help writers to understand some of the terms used in editorial post-its or comments.
- All caps: Text in CAPITAL LETTERS. Caps—the short form for capitals.
- Art: Illustrations in the document.
- Back matter: Content at the end of the document or book: appendixes, glossary, bibliography, index.
- Body text: Bulk of text in between front and the back matter.
- Boilerplate text: Template text or text that is not subjected to any changes.
- Callout: Notes or text in the illustration.
- Flush left: Text alignment to the left.
- Flush right: Text alignment to the right.
- Front matter: Content at the front of the document or book: title page, copyright page, table of contents, list of illustrations, list of tables, preface.
- Full measure: The width of the text page.
- Global note: Change or edit that applies to the entire document.
- Init cap: Capitalizing first letter of each word (other than prepositions, articles, and conjunctions) in titles, headings, or text. Also, known as title case.
- Lead cap: Capitalizing first letter of the first word of a sentence. Also, known as sentence case.
- Lead lines or leader dots: Dotted lines in between the entry and the page number in table of contents.
- Lead-in sentence or stem sentence: An introductory text that precedes the listed items and concludes with a colon.
- Legend: The text that accompanies an illustration. Also called caption.
- Lowercase: Small letters.
- Mini-TOC: Page that introduces the specific chapter. Usually contains the section headings as entries.
- NP: Next paragraph/New paragraph.
- Orphan line: The first line of a paragraph that appears alone at the bottom of a page.
- Style note: Refers to specific style mentioned in the style guide.
- Serial comma: Comma preceding and or or in a series of items (a, b, and c).
- TOC: Contents page.
- Typo: Misspellings.
- Uppercase: Capital letters.
- Widow line: The last line of a paragraph that appears alone at the top of a page.
- X-ref: Cross-reference.