Review

Sep 1, 2012 Ξ Comments are off

Revising your own draft

posted by Tenneti

Keep aside your draft for a while and revisit it later to check if it can be improved. This step is very important as it helps you to improve the quality of the draft to a great extent, as you can identify better ways to present the information during the revision time. Remember that your aim is to revise the draft and not to review errors. Hence, do not spend your time at this stage looking out for errors.

To revise your draft, you need to answer the following questions:

  1. Purpose and objectives
    1. Is the information serving the purpose and meeting the objectives?
    2. Is there a better way to reach your goal?
  2. Audience analysis
    1. Will the audience be able to relate to the tone of the draft?
    2. Is there a better way to address audience needs?
    3. Can any additions or modifications be made to enhance ease of use for the audience?
  3. Organization
    1. Does the document have a logical flow?
    2. Can the existing flow be tweaked to improve readability of the entire document?
    3. Is the content organized in the right technical order?
  4. Accuracy
    1. Is the document technically accurate? You can also seek the help of the SMEs in advance to ensure technical accuracy?
    2. Are technical accuracy and readability in line with each other in the document?
  5. Redundancy
    1. Are there any redundant topics, sections, or sentences?
    2. Is there any indirect redundancy that can be avoided?
  6. Consistency
    1. Are the tone and style consistent throughout the document?
    2. Is there a consistency in the presentation of various sections of the document?
  7. Brevity
    1. Is there any information that can be explained in brief?
    2. Are there any details that can be removed as the audience might already be aware of it? Your audience analysis will help you in answering this question.

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