Every formal document needs to be organized to suit to the end user or audience needs. You can organize your information using existing document references, customer-specific style guides, information mapping principles and structured documentation concepts. You must organize your document on the basis of the type of the document – proposals, marketing collaterals, white papers, articles, manuals, or online help. The content in the manuals can again be classified based on the information needs – user manual, installation manuals, training manuals, tutorials, service manuals, operations’ manuals, and special-purpose manuals.
You must also focus on visual organization – layout and design, and typography. Choosing appropriate visuals help in a variety of ways such as – showing objects and spatial relationships, displaying geographic information, and showing numerical relationships.